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HOWELL UNITED SOCCER CLUB

HOWELL UNITED SOCCER CLUB

By Laws

  1.  Howell United Soccer Club is organized for the purpose of running the day to day operation of teams participating in Traveling Soccer Leagues i.e. M.O.S.A

  2. The Howell United Soccer Club: hereinafter referred to as the “club” shall be organized into a membership consisting of coaches of teams in the club, players registered to teams in the club, their parents, and affiliated referees.  A Board of Directors shall administer the membership.

  3. The Board of Directors; hereinafter referred to as the “board”shall consist of the following members:

    1. President - The President administers all club functions except as to specific duties assigned to other officers.  The President shall have the power to form committees and appoint committee chairpersons to conduct special projects.

    2. Traveling League Representative - (a.k.a. travel/traveling coordinator) The TravelRep assists the President in the execution of his/her duties.  The TravelRep is to represent the club in all traveling league business.  This is to include but is not limited too:  MOSA meetings, NJYSA carding, US Club carding, New Team Lead and New Coach Mentor.

    3. Treasurer - The Treasurer manages all financial matters for the club.  He/she keeps the financial records for the club. This is to include but is not limited too: Manage Budget, Monitor Registrations, SST Payments, Fundraising and Bank Account Support for Individual Teams.

    4. Secretary - The Secretary records the minutes at all meetings.  He/she prepares and distributes the agenda for meetings (can be electronic).  The Secretary maintains and monitors attendance records and fingerprint expirations.

    5. Communications & Marketing - The ComMark focuses on all email communications.  This is to include but not limited to: weekly free training schedules, board meetings, tryout communications, tournament dates & advertising and advertising/sponsorship.

    6. Tournament Director - The Tournament Director will be responsible for all aspects of running the fall and spring tournaments.  This is to include but is not limited to: partnerships with GTT or EDP, collaborating with other clubs, set-up of the tournament schedule and field prep

    7. Equipment & Field Maintenance Coordinator - The coordinator is responsible for all club equipment and field maintenance.  This is to include but is not limited to:  ordering paint/nets/liners, manage field lining schedule, ensure fields are safe and coordinate tower lights.

    8. Field Scheduler - The Field Scheduler is responsible for scheduling all games regardless of league, working with the ref assignor, assigning fields for tryouts and training and “negotiating” pre/post play availability.

    9. Rec Liaison - The Liaison will work with any and all Howell recreation programs to gather potential players for new U8 teams.  He/she will attend affiliated   leagues board meetings if needed and support any extra training they may need.

    10. If for any reason something happens to one of the Board members, the Board will decide who will fill in those responsibilities from within the Board.  If it becomes necessary to open up for new volunteers, a vote will be held.

  4. Election of Officers

    1. The members of the Howell United Board of Directors shall serve a term of two (2) years beginning July 1st following their election.

    2. Outgoing board members (At Large) shall assist the incoming board members during a transition period of 1 year. All materials held by outgoing board members (records, books, equipment, signature cards, emails/passwords, banking responsibilities etc.) shall be transferred to the new board members during this period.

  5. Date of Election - The Board elections shall be held once a year at the June meeting.

    1. During the odd numbered years the Travel Rep, Liaison, ComMark, Field Maintenance and Treasurer shall be elected.

    2. During the even numbered years the President, Secretary, Scheduler, and Tournament Director.

    3. At Large members may be elected to assist for 1 year.

  6. Election and Voting Rights

    1. Each coach, assistant coach and club officer who is registered on the respective League roster shall have one (1) vote with a maximum of two (2) votes per team.  Persons who perform two or more functions for the club (i.e. Board Member and coach) shall have only one vote. 

    2. Election shall be by nomination, with a second required from the voting body.  Once nominated and seconded, the nominees shall be permitted to speak if they so desire..  The period allowed for speeches shall be limited to five (5) minutes.  The voting body will then vote by secret ballot.  Ballots shall be counted by a  committee comprised of members chosen by the highest-ranking board member not running for office.  Election will be by simple majority votes cast.

    3. Ties:  Contested ties shall require a new vote.  Should a tie still exist, the matter shall be tabled, and the winner shall be selected by the current Board of Directors in a closed board meeting.  All nominees shall be notified as to the reasoning behind the board decision.

    4. Each nominee must be a current Howell United member in good standing and must have been a member for at least two (2) full years.

    5. Vacant positions shall be filled by a special election at the next scheduled meeting. New board member elected to fill unexpired terms of office shall serve only the unexpired term.

  7. Meetings

    1. Meeting will be held on the 1st Monday of the month unless there is a holiday on that day.  Then the meeting will be held on the following Monday.

    2. One (1) representative from each traveling team must be present.  In issues, which must be voted on by the members, each team will have one (1) vote with the Board President voting only in case of a tie.

    3. Each team is expected to make all meetings, in an event where a representative is NOT sent on behalf of the team penalties will go as follows:

      1. 1 missed meeting per season will be granted to each team (or 2 per year August through June)

      2. On the 3rd missed meeting within that timeframe there will be a $100 fine

      3. Each additional missed will incur a $100 fine

      4. Payment of the fine is by the next meeting date.  Failure to pay the fine, will result in a loss of coaching privileges.

  8. Teams

    1. Teams shall be comprised of player who participated in open tryouts.  The board will establish the dates for open tryouts. Coaches will notify all players who tryout of their status within two (2) weeks of the tryout date.  NO A/B SYSTEM will be used. Any player is free to move within the club as they so desire.  POACHING of players within the club could be cause for automatic dismissal of the coach.

    2. Individual Tryouts may be held at the coach’s discretion.
    3. A coach may seek independent judgement in the selection of players; however, the final decision is that of the coach.

    4. Players may be added during the season.

    5. Players need not be residents of HOWELL TOWNSHIP.

    6. The TravelRep must be notified of all roster changes.

    7. Teams forfeiting any games will be subject to disciplinary actions by the Board and responsible for any and all fines incurred by their chosen league of play

    8. Playing Time:  although there shall not be any mandatory allotted playing time for individual players, coaches are expected to exercise good judgement and apply the basic principles of fairness to every player in regard to playing time.

    9. New Teams

      1. The TravelRep shall organize new teams whenever there are sufficient qualified players and coaches. (Provided that slots are available under sanctioning leagues rules for fields and referees).
      2. Our training partner shall evaluate players for a new team.
      3. Small-sided team minimum number of paid registrations must be no less than two additional players than needed on the field of play
      4. Newly formed teams will be required to utilize our training partners through U11. The Board will then assess the teams individually at that time.

  9. Coaching Staff

    1. Anyone who wishes to coach for Howell United Soccer Club must submit in writing, his/her intentions to that effect.  The letter must be received in a timely manner so that the coach selection deadlines, as set by these by-laws, can be met.

    2. All coaches are expected  to have a commitment to their teams. This commitment includes completing all required administration, attend practice, games, meetings, and other required tasks of the Board.  All members of the coaching staff shall abide completely with all policies, rules, and/or regulations of any league, association, or tournament in which they participate in the name of Howell United.

    3. All new coaches will be on two-season probation monitored by the Board.  Failure to meet required duties will result in a disciplinary hearing by the board. Coaches are responsible for the discipline of all team members (including parents). Any persistent problem in this area shall be brought to the attention of the Board.  Coaches shall maintain accurate records of all practices, games & team moneys.

    4. Coaching staffs shall consist of one head coach and at least one carded assistant coach.  All coaches must hold the required state licenses.  Coaches and assistants shall not be allowed to make contact with M.O.S.A.  All issues must first be presented to TravelRep for Board review.  Howell United has a representative to the state and the League soccer bodies.  Any violation of this is subject to disciplinary action by the board.
      1st offense is a five (5) game suspension, including all practices and/or any contact with the team for that time period.
      2nd offense shall be permanent removal from Howell United as a coach and /or referee

    5. It is the duty of all head coaches to encourage parents of team members to volunteer their time to assist with club function.

    6. Head Coach:

      1. The head coach shave have total responsibility for the day to day activities of the team.  This includes but is not limited to items such as scheduling of practice sessions, team selection, the safety and well being of players.  The head coach is also responsible for all team paperwork.  It is the responsibility of all coaches to thoroughly know the Laws of the Game. (FIFA rules)

      2. The Coach Candidate Committee shall recommend for approval by the board all coaching candidates.  New coach selections will be made by May 1st. A committee chosen by the President will make the selection.  All candidates must have an F license or higher.  They must have two (2) seasons of recreational soccer coaching experience or two (2) seasons as an assistant on a travel team or present their coaching qualifications.  The candidate may be required to be interviews by the Coach Candidate Committee.

      3. The head coach should choose a team parent to assist in team matters.

    7. Assistant Coach - the carded assistant coach will temporarily assume the total responsibilities of the head coach in the absence of the head coach.

    8. Warnings and Ejections

      1. The TravelRep must be notified within 24 hours when a coach or player receives a red card (ejection) for any reason.  The  TravelRep will notify the club President.

      2. Disciplinary action may be taken by the cub in addition to any governing body sanctions.

      3. Any coach or assistant coach RED CARDED will be required to appear before their chosen league of play’s board at their behest.  If said coach does not appear, he/she is subject to additional disciplinary actions from their chosen league of play.

  10. Uniforms

    1. The Board shall choose the style of new uniforms with a majority of the travel coaches approval.  Teams will be responsible for purchasing new uniforms.

    2. Alternate jerseys etc. must be approved by the Board.

    3. Primary uniforms will be worn unless alternates must be worn due to a uniform color conflict.

    4. All uniforms and items purchased must have the Howell United Logo or the words Howell United displayed.

  11. Financial Policy

    1. The Board will set registration fees. The fees will be announced at the meeting that occurs one (1) month before the due date for registration.

    2. There will be a tiered registration process with incentives to register early.

    3. Secondary passes will pay a nominal fee to belong in the club (must pay for the card)

    4. A working budget will be presented to the Board by the end of May, all budget items must have a line allotted and last years cost as well as any projected increase.

    5. The financial records of the club will be audited with the biannual election of the treasurer.

    6. Travel coaches (teams) cannot encumber expenses without board approval.

    7. Fundraising

      1. Any teams wishing to do a raffle, needs to obtain a raffle license or partner with an organization that has a raffle license already.

      2. All checks collected via club or team related fundraising must be turned over to club treasurer immediately.  Who will in turn disperse said funds back to the team

    8. Income - All registration fees collected are credited to the General Fund.

    9. Expenses - The club will not be responsible for any expense incurred by any team.

    10. The club will pay for each team’s M.O.S.A. registration or the equivalent amount to a league of their choosing.

    11. The club will supply each team with patches upon  request

    12. All purchases must be pre-approved by the Board in the following manner.

      1. Obtain an estimate from the supplier.

    13. The treasurer must receive a copy of receipts for all cash expenses. Any expense over $250 must be put to a board vote prior to purchase.

    14. Should Howell United fold for any reason, ALL remaining assets will be divided 50/50 between Howell PAL (222234983) and Fighting Hard (474652204).

  12. Tournaments

    1. Coaches must notify the Tournament Director of their intention before making applications for tournaments

    2. All Howell teams are expected to participate in our club tournaments.  Special circumstances will be discussed with the board.

  13. Rule Changes & Amendments

    1. The Howell United Soccer Club Board of Directors, shall have the power to make all decisions concerning the club, with adherence to the current bylaws.

    2. Emergency decisions; those with no present guidelines in the by-laws, may be made by the board.  The emergency decision must be presented and fully explained at the next full coaches’ meeting.

    3. If a permanent change to the by-laws is required, before the Board can vote on it, it must be presented in writing at the next full coaches’ meeting for discussion.  Recommendations of  the coaches should be taken into consideration before any change is made to the by-laws.

    4. The by-law change will be incorporated if approved by a majority vote of the board members.

    5. All changes and amendments to these rules, will be done at a meeting of the Board.  Changes will be made by a majority vote of the Board.  Any member of the club wishing to change or amend the rules must address the change in writing to the Board at a coaches’ meeting. The Board will review the request and a vote will be taken on the request.  The request will be honored; or not, based on a majority vote of the Board.
    6. All Board decisions are final.

Contact

Howell United Soccer Club
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Phone: 201-757-0441
Email: [email protected]

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